If you have just opened a small business, and you plan on using a copy machine often to make duplicates of paperwork needed daily to do your job, you will want to take steps to care for your machine properly. Routine maintenance will help keep your copy machine working properly so you do not experience any downtime. Here are some simple maintenance steps for you to read over, helping you to become a bit more knowledgeable about your machine so it stays up and running without problems.
When you first start using your copy machine, take a look in the manual and check to see what the maximum paper weight recommended for your particular model is so you do not use something thicker than the machine can handle. When placing paper in the tray, fan one edge with your fingers so the pieces do not stick together when they feed through the machine.
If you have a paper jam occur, the machine will most likely indicate instructions on the display for you to follow. If it does not, consult your manual. Remove the paper tray to see if paper has jammed behind it and open the machine to look at the roller. Remove the jam and use a piece of microfiber cloth to remove any paper dust that may be left behind from a ripped or crumpled piece of paper. Some copy machines require that you power it down and back up after a jam.
When a copy machine runs low on toner, copies will begin to look faded because there is not enough ink to make the impression on the paper. Toner cartridges are available through your copy machine distributor or you may be able to purchase them online. Shake the toner cartridge before replacing it in the machine so the toner powder particles are separated inside of it, helping to avoid making copies with uneven tone.
Marks On Copies
If you have copies come out of your machine with markings that are not on the original, you most likely have something on the glass surface that is showing up along with the information you are trying to copy. Lift the cover and take a look at the glass pane for any grime that may be on the surface. Spray the surface with a glass cleaner made especially for electronics or electrical items. Use a piece of clean microfiber cloth to lightly rub on the surface of the glass, removing and fingerprints or other debris in the process. If this does not alleviate the problem, call a copy machine repair service (or companies like J M Todd Inc) to help troubleshoot as to why it is occurring.